The e-HRMS application was to facilitate the proper monitoring, manpower planning, recruitments, Postings, Promotion, Transfer based on employee skill set, service history which was earlier being done manually ,leads to wastage of Government resources, and time that too without fruitful results which created lack of faith in Government system.
The decision makers were facing challenge of taking right decision at right time and for that proper monitoring, manpower planning, recruitments, Postings, Promotion, Transfer based on employee skill set were essential, but in doing so manually , there was wastage of Government resources, and time that too without fruitful results which created lack of faith in Government system. Information Technology and Geoinformatics Center (ITGC) has developed “e-HRMS”-a green governance tool for Human Resource Management, which aims to bring breakthrough in the human resource management through managing this efficiently and effectively. “e-HRMS”is not only the solution to manpower planning but its integration with 17 more applications extended its ambit to various other Government G2G,G2E and G2C services.
1. To preserve employees most useful information currently available in their manual service book record to electronic form (e-Service Book) and to create a Searchable Employee Service Book database through data entry of master service book and online transactions thereon.
2. To reduce the manual effort in maintaining service book decentralizing and timely updating their transaction such as (transfer, promotion, joining, relieving etc.)
3. To achieve the objective of RTI Act with regard to employee posting and transfers.
4. Implementation of work flow based package will eliminate the redundant paper work to be performed at various levels which will result in fast disposal of matters.
5. Outputs/Queries (on various selection criteria) generated by the computerized system will be useful at all the levels for effective policy decision making for manpower planning, deployment, financial cost, Transfer and recruitment
6. Significant reduction in manual records/register maintenance at Establishment offices.
7. Elimination of duplicate and inconsistent record keeping.
8. Facilitate maintenance of details of Employee Service Records.
9. Keep track of the Status of Employee current posting detail.
10. Introducing element of transparency in the working.
11. Facilitating concern officials with availability of Records.
12. Facilitating supervision of service record by the Senior Officers.
13. Generate various reports required from time to time.
14. Faster Response to employee grievances related to promotion, transfer and posting.
15. Decision Support System for manpower planning at the top.
1. Service book can be restored if damaged due to some reason.
2. Integration with other 17 web applications for user authentication, application role and permissions.
3. Provision of tracking employee complete service history along with duration of stay in Hard, Tribal and Sub – Cadre and Home Postings.
4. Quick search for employee in the complete employee database with in or inter department.
5. Auto Generation of Unique Employee ID to all State Employees to access the software.
6. Personnel Information such as Personnel, Professional, Address, Nominee, Family, Education, Training, Leaves, Loans, ACR, and Service History etc. is available on click of mouse to all employees helping all individuals to view their up to date service book from remote irrespective of their reporting office.
7. Easy data availability for Manpower Planning at the higher levels. Work Flow System. Anytime anywhere availability.
8. System Transparency. Reduction of work load in department by elimination of repetitive work.
9. Implementation of work flow based package will eliminate the redundant paper work to be performed at various levels which will result in fast disposal of matters.
10. Transaction based system helps in system generated service history of all employees.